Dashboard
Creative Chaos at a glance, pulled live from every tab.
Income by week last 12 weeks
Where the money comes from
Activity by week last 8 weeks against target
Needs attention
Programs running
Programs & Billing
Add a group, add the people, send the agreement, run each week, then send it to billing or log it as work experience. Everything lands on the dashboard.
Stocktake
Everything we make products from: wax, scents, packaging, beads and the rest. When something hits its reorder level, request an order. It emails Cath and Billy, Cath approves from her inbox, and once it is ordered it lands in Costs & Purchases.
Items in stock
Order requests
Sell
Tap products, take payment, print or show the receipt. Stock comes off automatically.
Current sale
Market Stalls
One record per stall or event. Stall fee, wages and every sale roll into the dashboard.
Website Products
Build each product from its real costs. The hub works out what it costs to make and what to sell it for.
Costs & Purchases
Cath enters what she buys. Materials become ingredients for products; everything else is a program cost.
Quick spend stall fees, lunches, fuel, odds and ends
Add a purchase or cost
Unit cost is worked out for you (total ÷ qty) and used when Mandy adds this material to a product recipe.
Send Out
Every website sale lands here automatically with payment status, what to pack and where it goes. Work the queue: New → Packed → Sent. Marking an order Sent asks for the tracking number and emails the customer.
Paid Work & Crew
Onboard Chaos Crew into paid work with Together We Can International trading as Creative Chaos Products, then track paid shifts and work experience hours. Doing day attendance feeds work experience hours; market stall shifts from the Diary land here as paid hours.
Crew onboarding the person enters legal name, address, TFN, tax-free threshold, study loan, super, bank, licence and emergency contacts through their private link, then signs the letter of offer, employment contract, TWCI Code of Conduct, Creative Chaos expectations and induction. The signed pack goes to accounts (Xero) and HR automatically.
Hours and wages
Add paid shift or work experience hours
By participant in the selected period
Donations, Sponsorship & Other Income
Anything that comes in that is not a product sale.
Add income
Diary
Program sessions, market stalls, sponsor and business meetings, marketing. Mark who attended straight from the entry.
Groups & Attendance
Each group booking (e.g. CC001) with its site, participants, week, attendance and the facilitator guide. Attendance can also be marked from the Diary.
Invoice & Receipt
Enter a sale by hand and generate a tax invoice, a receipt, or both. Saves into Online Orders so cash and stock are captured.
Lines
The generated document opens ready to print or save as PDF. Unpaid sales show as a tax invoice with bank details; paid sales show as a receipt. Mark an invoice paid later from Online Orders.
Shift Notes & Weekly Billing
Generate FlowLogic-ready shift notes for today's session, and the weekly attendance and billing summary for accounts.
Shift notes
Weekly attendance & billing for the selected week
Connections Hub
Everyone we know. Log every touch (email, phone, face to face, event) so we hit 100 connections a week and nobody goes 90 days without hearing from us.
Today and overdue follow-ups due and anyone not contacted in 90 days
This week
Contact status active connections by time since last contact
Contacts per week last 8 weeks against target
Rollout
Where this sits against being live. Auto steps tick themselves from what is in the hub; the rest you tick when done.
Enquiries
Every lead, where it came from, who has it, what was done and what happens next. Website enquiries land here automatically with a date stamp.
Where leads come from
Conversion by source
Leads
Social Media
Write it here, send it to Cath, she taps Approve in her email and it posts to Facebook, Instagram and LinkedIn. Any published post can be turned into a paused Meta ad in one click.
New post
Rules that keep us out of trouble: consent on file for every face, first names only for participants, no claims about individuals, no prices that are not on the website. Cath can approve from her phone; the post goes out within a minute.
Website Gallery
Photos and videos of the crew making, packing and working. Anything you add here is on the website within a minute. Newest first.
Add to the gallery
Photos are shrunk automatically so they load fast. YouTube links play on the site; Instagram, Facebook and TikTok links open in a new tab. Get consent before posting anyone's face. Logos: upload a PNG or JPG (white or transparent background looks best); they scroll across the "Backed by" section of the website.
Present & Induction
Big-screen decks for Mandy. Arrow keys or tap to move, Esc to close. The safety induction ends with a tick list that saves who was inducted.
Program overview
What Creative Chaos is, how the 10 weeks run, what the crew gets, expectations, and the CAPER values. Use on day one, for visitors, sponsors and families.
Workplace Safety Induction
The Creative Chaos Workplace Safety Induction (quiz, agreement, signature, facilitator sign-off). Run it on the big screen or on each person's phone. Every completed induction lands in the list below, is emailed to the shop contact, and ticks the matching participant in the active group.
Week session screen
The week-by-week L&D and Doing day screen with timer lives in Programs and Billing (Session screen button).
Completed inductions
Certificates
For participants graduating, sponsors and supporters. Fill in the details, press Preview and print, and a Creative Chaos branded A4 certificate prints or saves as PDF (choose "Save as PDF" in the print box). Cath's signature prints automatically once it is uploaded in Setup.
Make a certificate
Setup & Website
Pricing rules, receipt details and how the website connects.
Pricing and receipt settings
Employment documents signed by every new paid crew member through their onboarding link
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How the website connects
- Products out: Products & Stock → Export for Squarespace → import the CSV in Squarespace (Commerce → Inventory → Import). Prices, stock, descriptions and SKUs match this hub.
- Payments: customers pay on the website (card, Afterpay, PayPal). Squarespace emails their receipt and emails you an order notification.
- Orders in: Squarespace → Commerce → Orders → Export → import that CSV here. Orders land in the delivery queue and stock is adjusted. Do this each morning or after every order email.
- Donations: add a Donation block on the website; log what lands in the bank under Donations & Income.
Connect to Google Sheet backend for hosting on your own domain
Enter this once on each device. Leave blank when using the hub inside claude.ai.
Data
Everything in this hub is saved to a shared database the moment you press a button. Both of you see the same numbers on any device. Exports come through the browser's save prompt.